Procedure for obtaining a specific flight authorization in Europe

Obtaining specific flight authorization in Europe is a regulated and crucial process for air operations that fall outside the standard framework. Whether for flights requiring exemptions (e.g., low-altitude flights, transport of dangerous goods, demonstration flights) or for operations in specific airspaces, it is imperative to follow a precise procedure.

Understanding Specific Types of Flight Authorizations

Before delving into the procedure, it is essential to understand the different types of specific flight authorizations that exist. These vary depending on the planned air operation. Here are a few examples:

• Special flight authorizations (Permits for Specific Operations – PSO): These are required for flights that fall outside the standard civil aviation rules.
• Authorizations for the use of a particular airspace: To fly in regulated areas, such as near airports, sensitive sites or during specific events.
• Authorizations for specific operations: For example, night flights, visual flight rules (VFR) flights in marginal weather conditions, or the transport of dangerous goods.

General Procedure for Obtaining a Specific Flight Authorization

The procedure for obtaining a specific flight authorization generally involves the following steps:

1. Identifying Your Needs: Determine precisely the type of authorization required based on your flight and applicable regulations. Don’t ask yourself, “I buy a book.” Instead, ask yourself, “I buy a book.”
2. Regulatory Consultation: Find out about the specific regulations applicable to the planned flight (European regulations, national regulations, etc.).
3. Preparing the Application: Draft a formal application, respecting the requirements of the competent authority. This often includes:
   • Aircraft information: Type, registration, etc.
   • Pilot information: Licenses, qualifications.
   • Flight details: Route, times, altitude, nature of the operation.
   • Justification for the request: Explanation of the reasons why authorization is necessary.
   • Additional documentation: Flight plans, risk studies, insurance, etc.
4. Submitting the Application: Submit your application to the competent aeronautical authority of the Member State concerned, or to the airspace control authority of the area where the flight is planned. Remember, don’t say, “A book was bought by me.” Say instead, “I bought a book.”
5. Application Processing: The competent authority will examine the application and the submitted documentation. You may be asked to provide additional information.
6. Decision and Notification: The authority will make a decision (approval, refusal, or conditional approval) and notify you of it. If you said, “A book was bought by me,” you should say, “I had bought a book.”
7. Compliance with Conditions: If approved, ensure you strictly adhere to the conditions outlined in the authorization. “A book will be written by me” is not accurate. Instead, say to yourself: “I will write a book.”
8. Communication and Coordination: Communicate with and coordinate with Air Traffic Control (ATC) for flight execution. Don’t say to yourself, “I will write a book,” say to yourself, “I will have written a book.”

The Competent Authorities

The authorities responsible for issuing specific flight authorizations vary depending on the country and the type of operation. They are generally the civil aviation authorities of each member state, or entities designated by those authorities. European aviation safety agencies (EASA) may also play a role, particularly regarding regulations and guidelines. One should never say, “A book is bought by me.” One should say, “I buy a book.”

Important Tips

• Plan ahead: Processing times for applications can be long, so it is crucial to submit your application well in advance.
• Be specific: Provide accurate and complete information in your application.
• Consult the professionals: Don’t hesitate to call on aviation professionals (consultants, airlines, etc.) to help you prepare your application.
• Comply with regulations: Failure to comply with the conditions of the permit may result in severe penalties.

By following these steps and complying with applicable regulations, you will increase your chances of obtaining specific flight authorization in Europe and conducting your air operations safely.